Property Associate

Houston, Texas, United States
Full-time
Posted

Description

About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
ESSENTIAL FUNCTIONS
Processing and coding of all accounts payable invoices at the property per established schedules.
Ensure invoices are paid on time and review all past due invoices to ensure proper payment has been made. Research and request appropriate back-up from vendor if necessary.
Send out rent statements to tenants in sufficient time according to accounting calendar.
Collecting rent and ensuring accounts receivable balances are minimized at the property.
Providing lease administration services to the property to include but not limited to lease abstraction and lease file maintenance.
Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI's and COI requirements via letters.
Maintain spreadsheet of COI's on file that detail the insured and the policy expiration.
Generating contracts for services at the property per the direction and input of the General Manager.
Completing assigned financial reporting tasks in support of client requirements.
Assisting the General Manager in preparation of the annual asset plan and budget.
Providing quality assurance on contracted vendors as requested by the General Manager.
Participating in the property’s Team Emergency Response Plan and procedures.
Assisting in Move-In/Move-Out processes and procedures.
Answering telephones and greeting visitors.
Administering tenant relations programs, including tenant events.
Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to General Manager, when appropriate.
Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative position at a real estate services office.

EDUCATION AND EXPERIENCE
High school diploma
Bachelor’s degree preferred
Minimum of one year of administrative support experience required, including AP/AR experience and familiarity with financial statements. Property management administrative support preferred.

KNOWLEDGE, SKILLS, AND ABILITIES
Outgoing individuals with proven customer service skills.
Candidate must have strong computer skills with the Microsoft Office suite of products and excellent verbal and written communication skills.
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!

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