Property Manager

Lutterworth, Leicestershire, England, United Kingdom


We are looking for an experienced Property & Facilities Manager to join the team based at our Head Office in Lutterworth. Reporting into the Commercial Services Director this is an exciting opportunity for someone with a background in managing and maintaining a UK wide property portfolio. As Property & Facilities Manager, you will ensure that our depots and offices are fit for purpose and comply with company, operational and legal requirements within allocated budgets.

In the UK we have 30 depots up and down the country, so the role will involve some travel. In this role, you will also need to be a great communicator, can manage your time well and have a recognised construction, property or facilities management related qualification.

In reward we can offer a competitive salary plus 25 days holiday plus bank holidays, contributory pension scheme capped at 5%, life assurance capped at 3%, health care cash plan, childcare voucher scheme and free parking.

Responsibilities include:

  • Support the senior management team to ensure a fit for purpose property portfolio that meets company, operational and legal requirements.
  • Responsible for property inspections, maintenance, repairs, alterations, refurbishment, fit out, regulatory compliance, depot moves, openings, closures and dilapidations across the UK Property portfolio.
  • Support the development, tender, implementation and management of an outsourced Facilities Management Contract for reactive and planned maintenance services. Defining and monitoring SLA’s and KPI’s, managing the supplier and preparing reports to the business.
  • Management of the Property maintenance and capital expenditure budgets to ensure that annual works are delivered to maintain the portfolio, whilst delivering a safe working environment for all employees.
  • Organise, co-ordinate, manage and maintain regulatory compliance and planned preventative maintenance inspections, works and records, including but not limited to: Air Conditioning, Lifts, Vehicle Barriers, Access Control, Security Alarms, CCTV, Emergency Lighting, Fire Alarms, Fixed Wiring, PAT Testing, Asbestos Surveys, etc.
  • Liaise with external suppliers and internal stakeholders to obtain quotations for property maintenance, repairs, alterations and fit out works.
  • Sourcing and selection of suitable contractors to undertake reactive and preventative maintenance works, together with legislative undertakings.
  • Networking with key stakeholders, such as Senior Managers, Health and Safety, Finance, IT, Operations, etc to ensure that requirements are captured and met within budgetary constraints.
  • Open communication with interested parties to provide relevant and timely updates on works undertaken and requested.
  • Effective and timely management of all property and facilities related enquiries, works and administration.
  • Liaison with retained legal and professional advisors to ensure a consistent, high quality and cost effective provision of such services. To include negotiation of professional advisor fees.
  • Assist in the preparation of the annual property and facilities budgets.
  • Undertake property investigations, evaluation and due diligence.
  • Producing documents, drawings, specifications, feasibilities, briefing papers, reports and presentations.
  • Interface with relevant depot and office staff to ensure full support of property and facilities requests, processes and works.
  • Liaise with Landlords, professional advisors and suppliers.
  • Be a contributing member of the Property & Facilities Team and develop productive and collaborative relationships across all parts of the business.

The ideal candidate will have: -

  • A construction or property related qualification with a minimum of 3 years post qualification experience.
  • A member of a recognised professional body (RICS, CIOB, BIFM, CABE, APS).
  • A NEBOSH or IOSH qualification in Health & Safety would be an advantage.
  • A background in managing a UK wide property portfolio.
  • Experience of property inspections, defect diagnosis, maintenance, repairs, alterations, refurbishment and fit out.
  • Experience of managing building, maintenance and repair works, organising all approvals and tracking and reporting progress to appropriate stakeholders.
  • Experience in the preparation of specifications, schedules of works.
  • Proficient in the use of AutoDesk AutoCad to prepare drawings (floor plans, site layouts, etc).
  • Knowledge and understanding of the Construction (Design & Management) Regulations 2015, current Building Regulations, Planning Law, Health & Safety and Regulatory Compliance relating to Property and Facilities.
  • An effective communicator who is able to balance requirements and budgets.
  • Able to manage their own time effectively and lead on property matters, escalating as appropriate.
  • Attention to detail in maintaining accurate records and data handling.
  • Excellent and effective communication skills, both in person, over the telephone and in writing, with the ability to deal with people at all levels.
  • Proficient intermediate skills in Microsoft Word, Excel, Powerpoint and Outlook.
  • Able to manage their own time effectively, escalating as appropriate.
  • Experience and ability to multi task, work in a busy environment, use initiative to resolve problems and be comfortable with rapidly changing priorities.
  • Strong interpersonal skills, highly organised and calm under pressure.
  • Highly motivated with a ‘can-do’ attitude and prepared to ‘roll up your sleeves’ and make things happen.

Part of the Loxam Group, Nationwide Platforms is the UK’s largest powered access specialist with a fleet of 10,500 machines operating from a network of 26 depots. With a workforce of more than 900 employees and 25 years’ experience in working at height, it has unprecedented knowledge on the widest range of access platforms as well as expertise on specific product, site and working at height challenges.

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