Real Estate Transaction Processing Specialist

Fredericksburg, Virginia, United States



Join one of the fastest growing real estate brokerages in the country with a position that suites your personality and gives you the opportunity to thrive. Berkshire Hathaway HomeServices PenFed Realty (PenFed Realty) is a wholly owned subsidiary of PenFed Credit Union (PenFed) striving daily to uphold our values of integrity, innovation, and improvement. Our mission is to provide a gateway for an enhanced quality of life and better financial opportunities for our employees, sales professionals, and clients. Joining PenFed Realty is more than being an employee; it's about being a part of the PenFed family.

PenFed Realty is hiring a Real Estate Transaction Processing Specialist in Fredericksburg, Virginia. This position will act as a point of contact for real estate agents, providing transaction coordination and overall transaction processing. The successful candidate will assist agents in promoting property listings and administrative duties required during each stage of a transaction, from contract to close. The Transaction Coordinator will report to the Administrative Services Director and collaborate across departments and offices to perform full-service, best-in-class support to ensure agent success. Residential real estate experience in an administrative or sales role is required.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not intended to be an all-inclusive list of job duties and the position will perform other duties as assigned.

Transactional processing for listings and sales contracts across the region using Zipform and Back Office.
Create transaction coordination projects in ASANA to ensure tasks are completed timeously.
Add and update listing information in the MLS.
Create reports in MLS and Back Office.
Assist agents in promoting listings utilizing company tools and programs to include, but not limited to BHHS Resource Center, Listing Automation, Canva, etc.
Collaborate with agents, clients, title, mortgage and inspection companies on contract to close transactions to ensure an effortless closing process.
Present the Transaction Coordination program to sales agents or at office sales meetings when required.
Provide departmental and office administrative support as needed to include, but not limited to updating agent records, adding information to company programs, etc.
Attend departmental meetings as needed.
Remain apprised of upgrades & updates to programs and communicate changes to key stakeholders.
Support planning and execution of company events as needed.

Equivalent combination of education and experience is considered.

Bachelor's Degree in a related field preferred.
Minimum of two (2) years' equivalent experience required.
Thorough working knowledge of Microsoft Office and solid administrative background experience.
Excellent written and verbal communication skills, solid organizational skills including attention to detail, awareness of timelines and multi-tasking ability.
Ability to work independently as well as in a team environment internal and external resources to achieve goals.
Strong sense of accountability for the agent experience and desire to provide best in class support.
Committed to standards of the highest professionalism and ethical behavior. Handles confidential information Supervisory Responsibility
This position will not supervise employees.

Licenses and Certifications
There are no licenses and certifications required for this position.

Work Environment
While performing the duties of this job, the employee is regularly exposed to an indoor office setting with moderate noise.
  • Most roles require working in an office setting with moderate noise and the ability to lift 25 pounds.*

Limited travel to various worksites is required.

Special Message Regarding COVID 19

PenFed is continuing to hire and train exceptional individuals to help us serve our 2 million members both here and around the world. In light of the current situation with novel coronavirus (COVID-19), we have modified our hiring, onboarding, training, and deployment protocols in order to comply with current local and state guidance around social distancing.

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