Real Estate and Financial Analyst

Los Angeles, California, United States


Under the general direction of the Finance Manager, provide real estate, asset, financial and budget analyses for use by the management team of the Asset Management Department. Prepare real estate analyses to identify problems and suggest solutions and cost-benefit analyses of proposed programmatic changes. Utilize Argus software to forecast property revenue and expenses and perform lease administration in Yardi property management accounting software to assist department in accurately billing and collecting rent from tenants. Serve on the project team implementing new Yardi modules. Prepare asset and portfolio analyses aimed at maximizing property values and investment returns, while mitigating liability and risk. Prepare financial analyses of expenses, revenues, variances, projections and escalation reconciliations; develop financial metrics and management tools. Prepare budgets, prepare cost studies to support and strategies for presentation of new rate budgets, streamline budget processes and develop improved methods of budgeting significant line items. The Analyst will also prepare analyses for the Financial Manager, Asset Manager / Sr. Property Manager, Construction Manager and Contracts Manager, as requested.
Department Summary: The UCLA Asset Management Department provides full-service property management for University-owned high-rise office buildings in Westwood (four buildings containing 940,000 SF, occupied by 150 primarily University tenants and generating $37M of revenue), plus limited-service property management to 60 other University-owned properties.
Departmental Services: Department employees manage these functions:
1. Operations (day-to-day activities of building management, such as repairs, maintenance, janitorial, security, safety, parking, tenant relations, PCI compliance);
2. Financial management (rent billing and collection, accounting, budgeting, financial transactions, GL management);
3. Leasing and lease administration (preparation of lease documents and tenant correspondence, lease administration in Yardi property management software);
4. Contracts administration and compliance (contracts for tenant improvements, maintenance, repairs, professional services and insurance claims);
5. Construction management (tenant improvements, major maintenance, capital improvements, project planning); and
6. Administration (HR, personnel, special projects, legal).
Percentage of Time:
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
1. Excellent analytical and critical thinking skills to gather, organize and evaluate data and determine appropriate conclusions and to make sound recommendations to management team.
2. Advanced working knowledge of Excel; including macros, pivot tables, formatting, formulas, merges, charts, exports, linkages, input controls, and other advanced functions.
3. Demonstrated ability to prepare written reports, with corresponding spreadsheet analyses, and to orally communicate financial data and present the analyses and conclusions to management team on a one-on-one basis and in small group settings.
4. Excellent English writing and verbal skills to produce clear, concise and grammatically correct business correspondence, financial reports, and oral presentations of information that convey the appropriate message and tone.
5. Proven ability to produce high volume of work, while frequently adjusting schedules to accommodate constantly changing deadlines and priorities.
6. Demonstrated time management and organizational skills to independently plan and prioritize tasks, manage the organization of complex and urgent workload to successfully accomplish objectives in a timely manner, while completing tasks with a high level of efficiency and accuracy.
7. Skill in working independently and following through on assignments with minimal direction.
8. Demonstrated knowledge of commercial property management, including building operations, tenant relations, leasing, contracting services, coordinating small tenant improvement construction projects, financial statement analysis, budget preparation and variance analysis.
9. Demonstrated knowledge of commercial property accounting, collections practices, cash handling and internal controls, sufficient to analyze monthly variance reports, as well as experience in preparing detailed property budgets and monitoring expenditures against those budgets.
10. Analytical skills to organize technical data and information, draw appropriate conclusions and recommend solutions, as well as in mathematical computations required for commercial property management.
11. Knowledge of financial and business analytical techniques, including ability to create spreadsheets that perform calculations for financial analyses, tabulations and projections, and ability to communicate results of those analyses in clear and simple deliverables.
12. Skill in examining building operations and administrative procedures, and developing and implementing streamlined procedures.
13. Intermediate skill in using Yardi property management accounting software and Argus lease-by-lease forecasting software.
Can be trained
14. Ability to establish and maintain effective and diplomatic working relationships with diverse groups, such as management, staff, colleagues, clients, outside contractors, engineers, architects and University administrators on a variety of issues and tasks.
15. Ability to state own position clearly and constructively, and express disagreement tactfully with perseverance in proposing solutions.
16. Ability to maintain equanimity in the face of resistance, indifference or hostility.
17. Ability to accept ambiguous circumstances or data and take action where answers to a problem are not readily apparent.
18. Ability to comprehend complex spoken discussions, multi-person conversations and demonstrate active listening skills.
19. Ability to read, analyze, interpret and comprehend leases, lease correspondence, lease-related calculations, maintenance contracts, specifications, and professional service contracts.
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
External Posting Date:

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